This data protection declaration clarifies the nature, scope and purpose of the processing of personal data (hereinafter referred to as “data”) in the context of the provision of our services as well as within our online offer and the websites associated with it, Functions and content as well as external online presences, such as our social media profile (collectively referred to as the “Online Offer”). With regard to the terms used, such as “processing” or “responsible”, we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).
Karl Amadeus Hartmann – Gesellschaft e.V.
80801 Munich (Germany)
Phone: +49 (0)89 34 79 67
Fax (analog): +49 (0)89 33 03 92 06
Fax (digital):+49 (0)32 12 13 57 31 5
Types of data processed
– Inventory data (e.g., personal master data, names or addresses).
– Contact details (e.g., e-mail, telephone numbers).
– Content data (e.g., text input, photographs, videos).
– Usage data (e.g., websites visited, interest in content, access times).
– Meta/communication data (e.g., device information, IP addresses).
Categories of affected persons
Visitors and users of the online offer (hereinafter we refer to the data subjects collectively also as “users”).
Purpose of processing
– Providing the online offer, its functions and content.
– Respond to contact requests and communicate with users.
– Security measures.
– Range measurement/marketing
‘Personal Data’ means any information relating to an identified or identifiable natural person (hereinafter ‘data subject’); identifiable is a natural person who is directly or indirectly, directly or indirectly, directly or indirectly, by means of an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or one or more special characteristics. which are an expression of the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.
‘Processing’ means any operation carried out with or without the aid of automated procedures or any series of operations relating to personal data. The term goes far and includes virtually every handling of data.
‘pseudonymisation’ means the processing of personal data in such a way that personal data can no longer be assigned to a specific data subject without the use of additional information, provided that such additional data may be information is kept separately and subject to technical and organisational measures to ensure that the personal data is not assigned to an identified or identifiable natural person.
‘profiling’ means any type of automated processing of personal data consisting in the use of such personal data to assess certain personal aspects relating to a natural person, in particular in order to to analyse or predict the performance, economic situation, health, personal preferences, interests, reliability, behaviour, whereabouts or relocation of this natural person.
“Responsible” means the natural or legal person, authority, body or other body which decides, alone or jointly with others, on the purposes and means of the processing of personal data.
‘processor’ means a natural or legal person, authority, body or other body processing personal data on behalf of the controller.
Relevant legal bases
In accordance with Article 13 GDPR, we shall inform you of the legal bases of our data processing. For users within the scope of the General Data Protection Regulation (GDPR), i.e. the EU and the EEC, unless the legal basis is mentioned in the data protection declaration, the following applies:
The legal basis for obtaining consent is Article 6(4) of the 1 lit. a and Article 7 GDPR;
The legal basis for the processing for the performance of our services and the implementation of contractual measures as well as answering requests is Art. 1 lit. b GDPR;
The legal basis for processing to fulfil our legal obligations is Article 6(4) of the 1 lit. c GDPR;
In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(4) of the 1 lit. d GDPR as legal basis.
The legal basis for the necessary processing to carry out a task which is in the public interest or carried out in the exercise of official authority, which has been entrusted to the controller, is Article 6(4) of the 1 lit. e GDPR.
The legal basis for processing in order to safeguard our legitimate interests is Article 6(4) of the 1 lit. f GDPR.
The processing of data for purposes other than those for which it was collected is determined in accordance with the provisions of Article 6(3) of the 4 GDPR.
The processing of special categories of data (according to Art. 9 sec. 1 GDPR) is determined in accordance with the provisions of Article 9(1) of the GDPR. 2 GDPR.
We shall take place in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different probability and severity of the risk to the rights and freedoms of natural persons, appropriate technical and organisational measures to ensure a level of protection appropriate to the risk.
Measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access, input, disclosure, ensuring availability and availability. Separation. In addition, we have established procedures to ensure the exercise of data subjects’ rights, deletion of data and a response to data threats. Furthermore, we take into account the protection of personal data already in the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technical design and by data protection-friendly presets.
Cooperation with processors, joint managers and third parties
If, in the course of our processing, we disclose data to other persons and companies (processors, joint controllers or third parties), transmit them to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e.g. if a transfer of the data to third parties, such as to payment service providers, is necessary for the performance of the contract), have consented to the performance of the contract, have a legal obligation to do so or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).
If we disclose, transmit or otherwise grant access to data to other companies in our group of companies, this is done in particular for administrative purposes as a legitimate interest and in addition to a legal appropriate basis.
Transfers to third countries
Insofar as we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA) or the Swiss Confederation) or in the context of the use of third-party services or disclosure or transmission of Data to other persons or companies is only done if it is done to fulfil our (pre)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to express consent or contractually required transfer, we process or leave the data only in third countries with a recognised level of data protection, including u.S. processors certified under the “Privacy Shield” or based on special guarantees, such as contractual obligation through so-called standard safeguard clauses of the EU Commission, to process the existence of certifications or binding internal data protection rules (Art. 44 to 49 GDPR, information page of the EU Commission).
Rights of data subjects
You have the right to request confirmation of whether the relevant data is being processed and to provide information about this data, as well as to further information and a copy of the data in accordance with the legal requirements.
You have to do so. den gesetzlichen Vorgaben das Recht, die Vervollständigung der Sie betreffenden Daten oder die Berichtigung der Sie betreffenden unrichtigen Daten zu verlangen.
In accordance with the legal requirements, you have the right to demand that the data in question be deleted immediately or, alternatively, to demand a restriction of the processing of the data in accordance with the legal requirements.
You have the right to request that the data concerning you that you have provided to us be received in accordance with the legal requirements and to request their transmission to other responsible persons.
They shall also have the right to lodge a complaint with the competent supervisory authority in accordance with the legal requirements.
You have the right to revoke consents given with effect for the future.
Right to object
Sie können der künftigen Verarbeitung der Sie betreffenden Daten nach Maßgabe der gesetzlichen Vorgaben jederzeit widersprechen. In particular, the opposition may be made against the processing for the purposes of direct marketing.
Cookies and right of objection in direct marketing
“Cookies” are small files that are stored on users’ computers. Different information can be stored within the cookies. A cookie is primarily used to store the information about a user (or the device on which the cookie is stored) during or after his visit within an online offer. Temporary cookies, or “session cookies” or “transient cookies”, are cookies that are deleted after a user leaves an online offer and closes his browser. In such a cookie, for example, the contents of a shopping cart can be stored in an online shop or a login status. “permanent” or “persistent” are cookies that remain stored even after the browser is closed. For example, the login status can be saved if the users visit it after several days. Likewise, such a cookie may store the interests of users used for range measurement or marketing purposes. “Third-party cookies” are cookies offered by providers other than those responsible for the online offer (otherwise, if they are only their cookies, they are called “first-party cookies”).
If users do not want cookies to be stored on their computer, they are asked to disable the corresponding option in the system settings of their browser. Saved cookies can be deleted in the browser’s system settings. The exclusion of cookies may lead to functional limitations of this online offer.
Deletion of data
The data processed by us will be deleted or restricted in its processing in accordance with the legal requirements. Unless expressly stated in the context of this data protection declaration, the data stored by us will be deleted as soon as they are no longer necessary for their purpose and no legal retention obligations preclude deletion.
Unless the data is deleted because it is necessary for other and legally permissible purposes, their processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.
We process the data of our contractual partners and interested parties as well as other clients, customers, clients, clients or contractual partners (uniformly referred to as “contractual partners”) in accordance with Art. 1 lit. b. GDPR in order to provide them with our contractual or pre-contractual services. The data processed here, the nature, scope and purpose and necessity of its processing, are determined by the underlying contractual relationship.
The processed data includes the master data of our contractual partners (e.g., names and addresses), contact data (e.g. e-mail addresses and telephone numbers) as well as contract data (e.g., services used, contract content, contractual communication, names contact persons) and payment data (e.g., bank details, payment history).
In principle, we do not process specific categories of personal data, unless these are components of commissioned or contractual processing.
We process data that are necessary for the establishment and fulfilment of the contractual services and indicate the necessity of their disclosure, unless this is evident to the contractual partners. Disclosure to external persons or companies is only made if it is required under a contract. When processing the data provided to us within the scope of an order, we act in accordance with the instructions of the client as well as the legal requirements.
As part of the use of our online services, we may store the IP address and the time of the respective user action. The storage is based on our legitimate interests as well as the interests of the users in the protection against misuse and other unauthorized use. In principle, this data will not be passed on to third parties, unless it is intended to pursue our claims in accordance with the Art. 1 lit. f. GDPR is required or there is a legal obligation to do so in accordance with Art. 1 lit. c. GDPR.
The deletion of the data takes place when the data are no longer necessary for the fulfilment of contractual or statutory duty of care as well as for the handling of any warranty and comparable obligations, whereby the need for the retention of the data reviewed every three years; in addition, the statutory retention obligations apply.
Administration, Financial Accounting, Office Organization, Contact Management
We process data within the scope of administrative tasks as well as the organisation of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of the provision of our contractual services. The basis for processing is Article 6(4) of the 1 lit. c. GDPR, Art. 1 lit. f. GDPR. The processing affects customers, prospects, business partners and website visitors. The purpose and our interest in processing lies in administration, financial accounting, office organization, archiving of data, i.e. tasks related to the maintenance of our business activities, the performance of our tasks and the provision of our services. The erasure of the data with regard to contractual services and contractual communication corresponds to the information provided in these processing activities.
We disclose or transmit data to the tax administration, consultants, such as tax consultants or auditors as well as other fee agencies and payment service providers.
Furthermore, based on our business interests, we store information about suppliers, organizers and other business partners, e.g. for later contact. In principle, we store this majority of company-related data permanently.
Business analysis and market research
In order to operate our business economically, to be able to recognize market trends, wishes of the contractual partners and users, we analyze the data available to us on business transactions, contracts, enquiries, etc. We process inventory data, communication data, contract data, payment data, usage data, metadata on the basis of Art. 1 lit. f. GDPR, whereby the data subjects include contractual partners, interested parties, customers, visitors and users of our online offer.
The analyses are carried out for the purpose of business evaluations, marketing and market research. In doing so, we can take into account the profiles of registered users with information, e.g. on their services. The analyses serve us to increase user-friendliness, optimize our offer and make it operational. The analyses serve us alone and are not disclosed externally, unless they are anonymous analyses with summarized values.
If these analyses or profiles are personal, they will be deleted or anonymised upon termination of the users, otherwise after two years from the conclusion of the contract. In addition, the macroeconomic analyses and general trends are compiled anonymously, if possible.
Provision of our statutory and business-based services
We process the data of our members, supporters, interested parties, customers or other persons in accordance with Art. 1 lit. b. GDPR, if we offer them contractual services or act within the framework of existing business relations, e.g. towards members, or are themselves recipients of services and grants. In addition, we process the data of data subjects in accordance with Art. 1 lit. f. GDPR based on our legitimate interests, e.g. administrative tasks or public relations.
The data processed here, the nature, scope and purpose and necessity of its processing shall be determined by the underlying contractual relationship. This generally includes the personal data (e.g., name, address, etc.), as well as the contact data (e.g., e-mail address, telephone, etc.), the contract data (e.g., services used, communicated content and information, names of contact persons) and if we offer paid services or products, payment data (e.g., bank details, payment history, etc.).
We delete data that is no longer necessary for the provision of our statutory and business purposes. This is determined according to the respective tasks and contractual relations. In the case of business processing, we retain the data for as long as it may be relevant for business transactions as well as with regard to any warranty or liability obligations. The need to retain the data shall be reviewed every three years; in addition, the statutory retention obligations apply.
Users can create a user account. In the course of registration, the required mandatory information shall be communicated to the users and, on the basis of Article 6(4) of the 1 lit. b GDPR for the purpose of providing the user account. The data processed includes in particular the login information (name, password and an e-mail address). The data entered during the registration process will be used for the purposes of using the user account and its purpose.
Users can be informed by e-mail about information that is relevant to their user account, such as technical changes. If users have cancelled their user account, their data will be deleted with regard to the user account, subject to a legal retention obligation. It is the responsibility of users to secure their data before the end of the contract if they have been terminated. We are entitled to irretrievably delete all data of the user stored during the term of the contract.
As part of the use of our registration and registration functions as well as the use of the user account, we store the IP address and the time of the respective user action. The storage is based on our legitimate interests, as well as the user in protection against misuse and other unauthorized use. In principle, this data will not be passed on to third parties, unless it is necessary for the prosecution of our claims or there is a legal obligation to do so in accordance with the Art. 1 lit. c. GDPR. The IP addresses will be anonymized or deleted after 7 days at the latest.
Comments and posts
If users leave comments or other contributions, their IP addresses may be based on our legitimate interests within the meaning of Art. 1 lit. f. GDPR for 7 days. This is for our safety in case someone leaves illegal content in comments and posts (insults, forbidden political propaganda, etc.). In this case, we can be prosecuted for the comment or contribution ourselves and are therefore interested in the identity of the author.
Furthermore, we reserve the right to be based on our legitimate interests in accordance with the Art. 1 lit. f. GDPR to process users’ information for spam detection.
The information provided in the context of the comments and contributions about the person, any contact and website information as well as the content information, will be stored by us permanently until the user objects.
The follow-up comments can be made by users with their consent in accordance with Art. 1 lit. a GDPR. Users will receive a confirmation email to verify that they are the owner of the email address they have entered. Users can unsubscribe from ongoing comment subscriptions at any time. The confirmation e-mail will contain information on the cancellation options. For the purpose of proving the consent of the users, we save the registration time together with the IP address of the users and delete this information when users unsubscribe from the subscription.
You can cancel the receipt of our subscription at any time, i.e. revoke your consents. We may store the e-mail addresses for up to three years on the basis of our legitimate interests before deleting them in order to be able to prove a previously given consent. The processing of this data is limited to the purpose of a possible defense against claims. An individual request for deletion is possible at any time, provided that the former existence of consent is confirmed at the same time.
When contacting us (e.g. via contact form, e-mail, telephone or via social media), the user’s details for processing the contact request and processing it in accordance with Art. 6 sec. 1 lit. b. (in the context of contractual/pre-contractual relations), Article 6(1) lit. f. (other requests) GDPR processed. Users’ information can be stored in a customer relationship management system (“CRM system”) or similar request organization.
We will delete the requests if they are no longer required. We check the necessity every two years; In addition, the statutory archiving obligations apply.
With the following information we inform you about the contents of our newsletter as well as the registration, shipping and statistical evaluation procedure as well as your objection rights. By subscribing to our newsletter, you agree to the reception and the procedures described.
Content of the newsletter: We send newsletters, e-mails and other electronic notifications with advertising information (hereinafter “newsletter”) only with the consent of the recipients or a legal permission. If the contents of the newsletter are specifically defined in the context of a registration for the newsletter, they are decisive for the consent of the users. In addition, our newsletters contain information about our services and us.
Double-opt-in and logging: The registration for our newsletter takes place in a so-called double-opt-in procedure. That is, After registration, you will receive an e-mail requesting confirmation of your registration. This confirmation is necessary so that no one can log in with foreign e-mail addresses. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the login and confirmation date, as well as the IP address. The changes to your data stored with the shipping service provider are also logged.
Registration details: To sign up for the newsletter, it is sufficient to provide your e-mail address. Optionally, we ask you to provide a name in the newsletter for personal contact.
The sending of the newsletter and the associated success measurement are based on the consent of the recipients in accordance with Art. 1 lit. a, Art. 7 GDPR in accordance with Section 7 para. 2 No. 3 UWG or, if consent is not required, on the basis of our legitimate interests in direct marketing in accordance with Art. 1 lt. f. GDPR i.V.m. Section 7 para. 3 UWG.
The registration procedure is logged on the basis of our legitimate interests in accordance with the Art. 1 lit. f GDPR. Our interest is directed towards the use of a user-friendly and secure newsletter system that serves both our business interests and meets the expectations of the users and also allows us to prove consent.
Cancellation/revocation – You can cancel the receipt of our newsletter at any time, i.e. revoke your consents. You will find a link to cancel the newsletter at the end of each newsletter. We may store the e-mail addresses for up to three years on the basis of our legitimate interests before deleting them in order to be able to prove a previously given consent. The processing of this data is limited to the purpose of a possible defense against claims. An individual request for deletion is possible at any time, provided that the former existence of consent is confirmed at the same time.
Newsletter – Mailchimp
Der Versand der Newsletter erfolgt mittels des Versanddienstleisters „MailChimp“, einer Newsletterversandplattform des US-Anbieters Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA. Die Datenschutzbestimmungen des Versanddienstleisters können Sie hier einsehen: https://mailchimp.com/legal/privacy/. The Rocket Science Group LLC d/b/a MailChimp ist unter dem Privacy-Shield-Abkommen zertifiziert und bietet hierdurch eine Garantie, das europäisches Datenschutzniveau einzuhalten (https://www.privacyshield.gov/participant?id=a2zt0000000TO6hAAG&status=Active). The shipping service provider is based on our legitimate interests. Art. 1 lit. f. GDPR and an order processing contract acc. Art. 28 Abs. 3 S. 1 DSGVO used.
296/5000 The shipping service provider can process the recipient’s data in pseudonymous form, i.e. use without assignment to a user, to optimize or improve their own services, e.g. use for technical optimization of the dispatch and presentation of the newsletter or for statistical purposes. 155/5000 However, the shipping service provider does not use the data of our newsletter recipients to write to them themselves or to pass the data on to third parties.
Collection of access data and log files
We, or our hosting provider, based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data about every access to the server on which this service is located (so-called server log files). The access data include the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider .
For security reasons (e.g. to investigate misuse or fraud), log file information is stored for a maximum of 7 days and then deleted. Data whose further storage is required for evidence purposes are excluded from deletion until the respective incident has been finally clarified.
Online presence in social media
We maintain online presences within social networks and platforms in order to communicate with the customers, interested parties and users active there and to be able to inform them there about our services.
We would like to point out that the data of users can be processed outside the European Union. This can result in risks for the user, because e.g. enforcing users’ rights could be difficult. With regard to US providers who are certified under the Privacy Shield, we would like to point out that they undertake to comply with the EU data protection standards.
In addition, user data is usually processed for market research and advertising purposes. For example, usage profiles are created from the usage behavior and the resulting interests of the users. The usage profiles can in turn be used to e.g. Place advertisements inside and outside of the platforms that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers, in which the usage behavior and interests of the users are stored. Furthermore, data can be stored in the usage profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).
The processing of users’ personal data takes place on the basis of our legitimate interests in effective information for users and communication with users in accordance with. Art. 6 para. 1 lit. f. GDPR. If the users of the respective providers of the platforms are asked for their consent to the data processing described above, the legal basis for the processing is Art. 6 Para. 1 lit. a., Art. 7 GDPR.
For a detailed description of the respective processing and the possibilities of objection (opt-out), we refer to the information provided below by the provider.
Also in the case of requests for information and the assertion of user rights, we would like to point out that these can be most effectively asserted by the providers. Only the providers have access to user data and can take appropriate measures and provide information directly. If you still need help, you can contact us.
– Facebook, pages, groups, (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland) based on a Agreement on joint processing of personal data – data protection declaration: https://www.facebook.com/about/privacy/, especially for pages: https://www.facebook.com/legal/terms/information_about_page_insights_data , Opt-Out: https://www.facebook.com/settings?tab=ads and http://www.youronlinechoices.com, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active.
– Google/ YouTube (Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland) – Datenschutzerklärung: https://policies.google.com/privacy, Opt-Out: https://adssettings.google.com/authenticated, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI&status=Active.
– Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA) – Privacy/ Opt-Out: http://instagram.com/about/legal/privacy/.
– Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA) – Privacy: https://twitter.com/de/privacy, Opt-Out: https://twitter.com/personalization, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000TORzAAO&status=Active.
– Pinterest (Pinterest Inc., 635 High Street, Palo Alto, CA, 94301, USA) – Privacy/ Opt-Out: https://about.pinterest.com/de/privacy-policy.
– LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Irland) – Privacy https://www.linkedin.com/legal/privacy-policy , Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out, Privacy Shield: https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active.
– Xing (XING AG, Dammtorstraße 29-32, 20354 Hamburg, Deutschland) – Privacy/ Opt-Out: https://privacy.xing.com/de/datenschutzerklaerung.
– Wakalet (Wakelet Limited, 76 Quay Street, Manchester, M3 4PR, United Kingdom) – Privacy/ Opt-Out: https://wakelet.com/privacy.html.
– Soundcloud (SoundCloud Limited, Rheinsberger Str. 76/77, 10115 Berlin, Deutschland) – Privacy/ Opt-Out: https://soundcloud.com/pages/privacy.
Integration of services and content from third parties
We use content or service offers from third-party providers within our online offer based on our legitimate interests (ie interest in the analysis, optimization and economic operation of our online offer within the meaning of Art. 6 Para. 1 lit. Services such as Include videos or fonts (hereinafter referred to as “content”).
This always presupposes that the third-party providers of this content perceive the IP address of the user, since without the IP address they could not send the content to their browser. The IP address is therefore required to display this content. We endeavor to only use content whose respective providers only use the IP address to deliver the content. Third-party providers can also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information can also be stored in cookies on the user’s device and contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information on the use of our online offer, as well as being linked to such information from other sources.
We integrate the videos from the “YouTube” platform from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Privacy: https://www.google.com/policies/privacy/, Opt-Out: https://adssettings.google.com/authenticated.